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Privacy Policy

This policy aims to explain fully and clearly what data we collect from you, what happens to that data, and what your rights are in relation to your data. If you have any queries, don’t hesitate to get in touch with us at: info@hollyearly.com. 


 

Please read the Privacy Policy carefully before you start to use the Website. By using the Website or by clicking to accept or agree to the Terms of Use when this option is made available to you, you accept and agree to be bound and abide by the Privacy Policy. If you do not want to agree to the Privacy Policy, you must not access or use the Website.

Introduction

Holly Early (“Company”, “we”, “our” or “us”) respects your right to privacy online and understand that you want to keep control of your personal information. We are committed to protecting any information you share with us.

 

We believe in being transparent about what data we are collecting and how it will be handled. The information below sets out our privacy policy in detail. In each case we’ll explain why a particular piece of data is being processed. We are also committed to providing relevant information and control at the point of collection so that you can make informed decisions about what personal data you choose to share with us.

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This Privacy Policy governs your access to and use of hollyearly.com, including any content, functionality and services offered on or through hollyearly.com (the “Website”), whether as a guest or a registered user.

 

When accessing the Website, the Company will learn certain information about you, both automatically and through voluntary actions you may take, during your visit. This policy applies to information we collect on the Website and in email or other electronic messages between you and the Website.

Children under age of 13 policy

Our Website is not intended for children under 13 years of age. No one under age 13 may provide any information to or on the Website. We do not knowingly collect personal information from children under 13. If you are under 13, do not use or provide any information on this Website or on or through any of its features/register on the Website, make any purchases through the Website, use any of the interactive or public comment features of this Website or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use.


If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at info@hollyearly.com.

Why we hold and process personal information

We hold and process personal information to send newsletter subscriptions and marketing information about our projects, events, fundraising activities and news from groups we are affiliated with.

Our legal basis for processing

The Website and newsletter sign-up will collect and process information about you only where we have a legal basis for doing so. We will only collect and use your information where:

 

• It satisfies a legitimate interest which is not overridden by your data protection 

interests, such as for research and development

• You have given us consent to do so for a specific purpose

• We need to process your data to comply with a legal obligation

 

In cases where you have consented to our use of your personal information for a specific purpose you have the right to change your mind at any time. Where we are using your information because we have a legitimate interest to do so, you have the right to object to that use. 

Website & Cookies

HollyEarly.com is hosted by Wix.com Ltd. Cookies and Personal Data is collated and monitored in accordance with Wix Privacy and Cookies policy. 

 

A cookie is a very small text document, which often includes an anonymous unique identifier. When you visit a website, that site’s computer asks your computer for permission to store this file in a part of your hard drive specifically designated for cookies. Each website can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other sites.

 

Some content or applications on the Website are served by third-parties, content providers, and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our website. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioural) advertising or other targeted content.

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We do not control these third parties' tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly.

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Spotify 

Spotify player is embedded on the main page of the Website for recommended listening. This audio player uses cookies in accordance with Spotify Cookies policy. Spotify may collect usage data for analytics purposes. 


 

Soundcloud

The Website embeds Soundcloud Player across site for listening distribution of Our audio. This audio player uses cookies in accordance with Soundcloud Cookies policy. Soundcloud may collect usage data for analytics purposes. 

 

YouTube

The Website embeds YouTube video Player for distribution of Our audiovisual work and tutorials. YouTube is a part of Google LLC, therefore uses cookies in accordance with Google Cookies policy. Google may collect usage data for analytics purposes. 

Contact Data for Mailing List

When you sign up to the Company online mailing list we ask you to enter personal data in the form of your name, email address and any consent to receiving the newsletter. Your email address is collected so we can send you updates about our work. We ask for your consent when joining our mailing list and this forms the lawful basis for us holding the data.

 

Since Brexit, the General Data Protection Regulation (GDPR) has been retained in UK law as UK GDPR. EU GDPR still applies in the EU; the UK and EU have agreed ‘adequacy’ which means that the two laws are considered to be equivalent (currently agreed until 2025). Under the GDPR you have the right to withdraw your consent to us holding your personal data. Should you choose to do this we are obliged to act on your request as soon as possible and at least within one month. We include an 'unsubscribe' link at the bottom of every email we send.

 

If you ever have trouble unsubscribing, you can send an email to info@hollyearly.com requesting to unsubscribe from future emails.

General Data Hosting 

In order to store data and maintain our services we share your information including personal information and participation data, with third party service providers who perform various functions to enable us to provide our services and help us operate our business, such as contact management, sending email communications or performing analytics. Information is secured and encrypted on these sites. 

 

All our third-party data processors have been carefully chosen as service suppliers who also practice responsible data handling. We believe that each has in place appropriate protections to ensure the security of the data we store or process with them and have clear policies for how they treat that data. But if in doubt you should review their individual Privacy Policies via the links below.

 

Google

The Website stores and processes personal data using Google (including Gmail and Google Sheets) in order to carry out email correspondence, the Company Newsletter and send and receive file attachments. Google, as the data processor, will process personal data in order to send and receive emails and files on behalf of Our account. Google’s privacy policy can be found at: https://policies.google.com/privacy . 

 

Gumbamail

Our website stores and processes personal data using Gumbamail in order to distribute e-newsletter, and event invitations. Gumbamail is a Google Chrome extension that acts as the data processor within Gmail, and only authorised Gumbamail employees have access to Our distribution lists. Usually, individuals sign up to Gumbamail lists via GetForm, at which point they give their consent for Gumbamail and Us to process their data for the purposes described at the time. Individuals are given the opportunity with every communication they receive via Gumbamail to view and update the data held about them, and to unsubscribe from the list. Gumbamail’s privacy policy can be found at: https://gumbamail.com/privacy-policy/ .

 

Getform

The Website stores and processes personal data using GetForm in order to collate subscribers for Our e-newsletter. GetForm is an online form generator by Getwebcraft Limited which acts as the data processor, and only authorised Getwebcraft Ltd. employees have access to Our distribution lists. Usually, individuals sign up for Our newsletter via GetForm either through pop-up on the Website or the Company social media profile pages, at which point they give their consent for Gumbamail and Us to process their data for the purposes described at the time. Individuals are given the opportunity with every communication they receive via Gumbamail to view and update the data held about them, and to unsubscribe from the list. GetForm’s privacy policy can be found at: https://getform.com/privacy/ . 

When contacting us via email

If you contact us via email on info@hollyearly.com, you will not be added to our mailing list. Your email will be used by those email accounts only for correspondence relating to your enquiry or business issues relevant to you resulting from your email.

Your Rights

Under the General Data Protection Regulation (GDPR) anyone whose personal data is stored by the Company has a set of rights relating to it. Those rights are as follows: 

  • The right to be informed 

  • The right of access

  • The right to rectification 

  • The right to erase

  • The right to restrict processing

  • The right to data portability 

  • The right to object

  • Rights in relation to automated decision making and profiling. 

 

You may exercise your right to be forgotten by requesting that We remove all personal data relating to yourself from databases and data storage. In the case that an individual requests this, the Company will take all reasonable steps to remove or anonymise the data held about the individual. If you would like to exercise one or more of the rights in relation to the data we hold about you please let us know in writing via.

Personal Data Breaches

A breach is considered any loss, alteration, unauthorised disclosure of, or access to, personal data. We are committed to disclosing any personal data breaches that might adversely affect your rights and freedoms without undue delay so that you can take appropriate action. Any notifiable breaches will also be reported to the UK’s Information Commissioner’s Office within 72 hrs. This includes breaches affecting the third party services identified in this privacy policy, where personal data is being held on our behalf.

Complaints regarding personal data

If you think we are handling your data incorrectly you should approach us in the first instance and we will do everything possible to rectify the situation. If you are not happy with our response you have a right to contact the supervisory authority, in this case the Information Commissioner’s Office. You can lodge a complaint through their website here and in turn, they will deal with it.

Policy Changes

It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users' personal information, we will notify you by email to the email address specified in your account and/or through a notice on the Website home page. The date the privacy policy was last revised is identified at the bottom of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

Contact

Holly Early welcomes your questions or comments regarding the Privacy Policy: info@hollyearly.com .

Review

This policy will be reviewed by Holly Early annually.

 

Effective as of 18 March 2024.

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